Charge

Action item

For Meeting of July 14, 2010

 

 

Adoption of resolution regarding administrative efficiencies

The President recommends that the Committee on Finance recommend to the Regents that
the following resolution be adopted:

WHEREAS, the University is committed to achieving a level of administrative
excellence equivalent to that of its teaching and research enterprises, and

WHEREAS, realization of this objective will require investment in and implementation
of significant administrative efficiency measures at the campus, medical center,
regional, and systemwide levels, and

WHEREAS, extensive efficiency measures have already been implemented at each of
these levels, and new efficiency measures at each of these levels continue to
develop, and

WHEREAS, the Regents believe efficiency measures must be continually advanced,
executed, and expanded to enable the University to build a sustainable financial
model to carry the University forward, and

WHEREAS, the Regents consider shared services and administrative commonality
requirements for reaching the efficiency objective, and

WHEREAS, the Regents expect the Office of the President to exercise leadership in
the realization of the efficiency objective by effectively supporting and engaging
campuses and medical centers towards full commitment to the objective, and

WHEREAS, successful implementation of administrative efficiencies will allow the
University to redirect hundreds of millions of dollars annually from administrative
costs to core academic and research missions over the next five years, be it
therefore

RESOLVED that the Regents direct the President, in consultation with a small
committee of campus representatives, to, where appropriate, design and implement
common best-practice administrative systems, including but not limited to student
information systems, financial systems, human resources systems, payroll systems,
and their underlying technology support systems, and

RESOLVED that the Regents direct the President to approve all new or substantially
revised campus administrative systems, particularly those contemplated as part of a
broader system migration, to ensure commonality and best practices across all
locations, and

RESOLVED that the Regents direct the President to support exceptions to adoption of
common best-practice systems only upon compelling evidence that such systems would
result in materially higher costs and/or materially less functionality to the
campus, and

RESOLVED that the Regents direct the President to periodically report to the Regents
on the progress of these initiatives.

 

 

Background

At the May 19, 2010 meeting of the Committee on Finance, Executive Vice
President-Business Operations Nathan Brostrom and Executive Vice President-Chief
Financial Officer Peter Taylor presented plans for a multi-year efficiency
initiative.

This efficiency plan builds on a recommendation by the Funding Strategies Working
Group of the UC Commission on the Future to design and implement a system to
identify, promote, and adopt the best administrative practices within the UC system.
It is one of the major recommendations endorsed by the UC Commission on the Future
at its meeting on June 14, 2010.

This resolution formalizes the University’s efficiency objective by affirming the
high priority assigned to it by the Regents. This resolution also establishes the
Regents’ expectations of the President and the Office of the President with respect
to realization of the objective.